Determine What You Can Afford
Crunch the numbers and figure out what you can afford. When you hire an employee there are more costs than just their salary. Now that you are an employer you may be required to pay state payroll taxes, unemployment taxes and workers' compensation taxes. Other expenses to consider are benefits, equipment, supplies and workspace necessities.
When you figure out what you can afford, you can decide what you need: a full-time, part-time or possibly a contract employee.
An independent contractor could be hired on a temporary basis until you are more comfortable financially with hiring a permanent employee. They can help with specific projects with little overhead costs. Having a permanent employee, however, you will get a stronger sense of company loyalty and long-term commitment.
Legal Obligations
Next you will want to take care of your legal obligations. Many people are intimidated by the legal aspects, and it can get complicated. According to Indeed.com, "navigating the legal aspect of hiring a new employee simply comes down to filling out a few forms and complying with certain regulations."
They offer the following steps that should be considered when hiring a new employee in the U.S.:
(Note: consider speaking with a professional about quarterly and annual payroll tax return filing requirements.)
Prepare for Your Employee
Now is the time to determine the specific terms and put together documentation for the employee. Figure out the salary you will pay this employee by researching the average salary range for this job in your location. Of course, you have to keep in mind your budget as well. Establish the employee's classification whether they will be exempt or nonexempt under the Fair Labor Standards Act (FLSA).
Look into what employee benefits you will offer and set them up. If you plan to offer health insurance, retirement plans, profit-sharing, parental leave, etc., put together a benefits package for your employee.
Along with a benefits package you will want to create an employee handbook. If you have not already, establish your company's policies and procedures. This can include employee code of conduct, health and safety policies, dress code, attendance rules, paid time off and more. Have this prepared prior to hiring your first employee.
According to the U.S. Department of Labor, an employer must maintain basic records for their employees for the length of their employment. Start by preparing an employee filing system to keep track of all of important documents, records, and forms. This will help you stay organized and keep everything in one place.
Now it is time to search for the right applicant.